Overview

THE JOB REQUIRES A WINNING ATTITUDE.

THE PERKS REQUIRE A PASSPORT.   Working at Continental Airlines can take you just about anywhere in your career - or anywhere in the world for that matter. So while you consider where you will be in the future, you may want to think about where you could be headed next week.   Executive Assistant Downtown Houston, TX    Equal Opportunity Employer by Choice.

Travel subject to service charges/restrictions. Bonuses awarded only under terms of Continental's policies.

NO AGENCIES PLEASE

Responsibilities

Support Staff Vice President: Keep up with all the funding and contract documents that get processed by the VP's office including keeping up with the recorded database. Maintain the calendar including setting up meetings and arranging conference calls etc. Provide assistance to the Airport Affairs Directors and Managers with administrative tasks associated with their respective city tation assignments. File contracts, lease agreements, etc. in paper and electronic format. Review existing, otherwise prepare an index of contract documents for each city tation. Responsible for the electronic scanning of executed contract documents. Assist in the preparation and routing of documents requiring interdepartmental review (e.g., legal, risk management, finance, environmental, user groups) prior to execution by GRE. Assist in the preparation and updating of Automatic Payment (AutoPay) records for monthly lease obligations. Coordinate directly with the Accounts Payable staff assigned to Global Real Estate (GRE). Ensure AutoPay consistency with contract terms for fixed rentals and other variable or estimated charges (e.g. real estate taxes, air conditioning charges, utility charges, etc.). Assist in preparing manual payment requests for other monthly lease obligations including invoices for utilities or for ad-hoc services. Assist with the processing of Requests for Invoice (form A14) for the billing to Continental (CO) sub-tenants and vendors of services provided. Familiar with the company policies concerning the retention and storage of paper and electronic files. Assist with the distribution of incoming daily mail and faxes. Assist with the preparation of outgoing mail including regular postal mailings, express deliveries and faxes.

Qualifications

Some college preferred but high school diploma/GED or equivalent required. At least three years experience working for an airline, airport or in commercial real estate preferred. Proficient knowledge of Microsoft Office products (Word, Excel, PowerPoint, Outlook). Intermediate knowledge of processing invoices, payment requests, and budget matters. Must be legally authorized to work in the US for any employer without sponsorship. Please be advised: This job requires working in an area covered by the City of Houston Ordinance Against Smoking - City Code Chapter 21.

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Location: US-TX-Houston